Job Title: Records Assistant
Hiring Organization: United States International University
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Education
Job Type: Full Time
Salary: KES Competitive
Date Posted: 09/16/2023Job Summary
Reporting to the Records Officer, the records Assistant will be responsible for managing records within the registrar’s office.
Key Responsibilities
- Tasked with receiving files from admission’s office for newly admitted international students.
- Responsible for application and submission of Pupils’ passes for all international students including those on exchange program.
- Sending communique to International students whose application requirements are not complete.
- Responsible for making follow ups on delayed applications at the Immigration office.
- Send out notification to students who are required to provide required documents at the immigration office or appear for interviews.
- Send communique to students who have been summoned to appear for an interview at the Immigration office.
- Responsible for processing payments for approved pupils’ passes.
- Responsible for following up on delayed reflection of payments and issuance of pupils’ passes.
- Responsible for collecting approved pupils’ passes.
- Responsible for registration, booking and taking International students to the Immigration office for Alien Registration and pupils’ pass endorsement.
- Responsible for getting visa extensions for students.
- Generate letters for the purpose of opening bank accounts or travel to International students with or without pupils’ passes.
- Run current/periodic enrollment report for International students.
- Facilitate transfer or cancellation of pupils’ passes.
- Send communique to International students for pupils’ pass application, renewal and visa renewals.
- Send communique to students for alien card collection and updates on availability of pupils’ pass.
- Send communique to students whose passes are ready.
Minimum Educational Qualifications and professional Experience
- Bachelor’s Degree in Social Sciences or Diploma in Business and Office Management.
- Proficiency in computer applications.
- Shown merit and ability as reflected in work performance and results.
Personal Attributes & Competencies
- Excellent IT skills including word processing and use of databases.
- Ability to communicate effectively and professionally with a variety of people.
- Excellent written and oral communication skills including report writing.
- Excellent planning and organizational skills.
- Strong research and analytical skills.
How To Apply
If you have the requisite qualifications and experience and desire to work as a team member in a modern, progressive, international, and multicultural institution where you can make a difference, please apply indicating in the subject line of the email address the position you are applying for. Interested applicants must provide a cover letter and a current CV, certified copies of educational certificates and transcripts, names and addresses of three referees, current salary and benefits, telephone and e-mail contacts by 5.00pm, Friday, September 29, 2023 to:
Director Administration,
United States International University – Africa,
P. O. Box 14634-00800, Nairobi, Kenya
Email: jobs-dvcasa@usiu.ac.ke
