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Records Assistant Job-USIU

Job Title: Records Assistant

Hiring Organization: United States International University
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Education
Job Type: Full Time
Salary: KES Competitive
Date Posted: 09/16/2023Job Summary

Reporting to the Records Officer, the records Assistant will be responsible for managing records within the registrar’s office.

Key Responsibilities

  • Tasked with receiving files from admission’s office for newly admitted international students.
  • Responsible for application and submission of Pupils’ passes for all international students including those on exchange program.
  • Sending communique to International students whose application requirements are not complete.
  • Responsible for making follow ups on delayed applications at the Immigration office.
  • Send out notification to students who are required to provide required documents at the immigration office or appear for interviews.
  • Send communique to students who have been summoned to appear for an interview at the Immigration office.
  • Responsible for processing payments for approved pupils’ passes.
  • Responsible for following up on delayed reflection of payments and issuance of pupils’ passes.
  • Responsible for collecting approved pupils’ passes.
  • Responsible for registration, booking and taking International students to the Immigration office for Alien Registration and pupils’ pass endorsement.
  • Responsible for getting visa extensions for students.
  • Generate letters for the purpose of opening bank accounts or travel to International students with or without pupils’ passes.
  • Run current/periodic enrollment report for International students.
  • Facilitate transfer or cancellation of pupils’ passes.
  • Send communique to International students for pupils’ pass application, renewal and visa renewals.
  • Send communique to students for alien card collection and updates on availability of pupils’ pass.
  • Send communique to students whose passes are ready.

Minimum Educational Qualifications and professional Experience

  • Bachelor’s Degree in Social Sciences or Diploma in Business and Office Management.
  • Proficiency in computer applications.
  • Shown merit and ability as reflected in work performance and results.

Personal Attributes & Competencies

  • Excellent IT skills including word processing and use of databases.
  • Ability to communicate effectively and professionally with a variety of people.
  • Excellent written and oral communication skills including report writing.
  • Excellent planning and organizational skills.
  • Strong research and analytical skills.

How To Apply

If you have the requisite qualifications and experience and desire to work as a team member in a modern, progressive, international, and multicultural institution where you can make a difference, please apply indicating in the subject line of the email address the position you are applying for. Interested applicants must provide a cover letter and a current CV, certified copies of educational certificates and transcripts, names and addresses of three referees, current salary and benefits, telephone and e-mail contacts by 5.00pm, Friday, September 29, 2023 to:

Director Administration,
United States International University – Africa,
P. O. Box 14634-00800, Nairobi, Kenya



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