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Kenya National Library Chief Supply Chain Officer

Chief Supply Chain Officer


The Chief Supply Chain Officer will report to the Director/CEO. The officer will provide strategic leaders

A. Terms and Conditions of Service

Basic Salary: Kshs. 102,000 x 4,500 – 106,500 x 4,800 – 111,300 x 5,100 – 116,400 x 5,130 x
121,530 x 5,160 – 126,690 x 5,190 – 131,880 x 5,220 – 137,100 p.m.

House Allowance: Kshs. 60,000 PM

Commuter Allowance: Kshs. 14,000 PM

Leave Allowance: Kshs. 10,000 PA

Annual Leave: 30 working days per financial year

Medical Cover and other allowances: As provided by KNLS Board and SRC

Duty Location: Head Office-Nairobi

Terms of Service: Permanent and Pensionable

Duties and Responsibilities:

  • Formulate and implement Supply Chain policies, regulations and procedure in line with the Public Procurement and Asset Disposal Act, 2015 and Regulations 2020
  • Provide professional Advisory services on supply chain management.
  • Coordinate preparation and implementation of annual procurement and disposal plans in compliance with Public Procurement and Asset Disposal Act, 2015 and Regulations 2020.
  • Prepare, implement and monitor contracts and vendor performance
  • Oversee pre-qualification of suppliers, preparation of required tender notices and advertisements
  • Coordinate the        evaluation        of        tender        documents        and        presentation        to      the relevant committee for adjudication
  • Monitor Contracts and Vendor performance
  • Secretary to Tender opening, Disposal and Evaluation Committees
  • Provide leadership in the development and implementation of procurement policies and procedures.
  • Oversee Supplier Relationship Management (SRM) with suppliers, contractors and other stakeholders to ensure value for money is achieved in each functional process
  • Manage all procurement documentation repository (Paper and electronic), supplier information and all other procurement related documentation as per policy
  • Enforce compliance of Public Procurement and Asset Disposal Act, 2015 (PPADA, 2015) and related regulations.
  • Develop and implement best practices in procurement and contract management processes in order to offer excellent customer service to users.
  • Drive team performance management to achieve divisional goals though development of KPI’s and performance measurement and tracking
  • Coordinate periodic market surveys and continuous registration of suppliers
  • Build expertise in category management and overseeing the management of projects and contracts in partnership with user departments
  • Oversee the preparation and Submitting quarterly reports to Government Agencies
  • Lead in the reporting and tracking of all contract management activities across the company
  • Liaise with the finance department to reconcile supplies accounts
  • Dispose off boarded stores and equipment
  • Prepare procurement plans
  • Perform any other duties as may be assigned

Qualifications and Experience:

  • Bachelor’s Degree in Purchasing and supply management, procurement, logistics and supply chain management, Business Administration (Supplies management option) or Commerce (Supplies management option)
  • Master’s Degree   in   Purchasing   and   Supply   Management,   Logistics,   Business Administration,          Commerce,           Entrepreneurship           or           its          equivalent           qualification from a recognized and accredited institution
  • A minimum of seven (7) years’ relevant professional experience, four (4) years of which should be at a Senior position in a large organization
  • Membership with the Kenya Institute of Supplies Management (KISM) or Chartered Institute of Purchasing & Supplies Management (CIPSM) in good standing
  • Certified Procurement and Supply Professional of Kenya (CPSP-K)
  • Attended Senior Management Course (SMC) in a recognized institution (at least 4 weeks)
  • Strategic Leadership and Development Programme (SLDP) Course (at least 6 weeks) is an added advantage
    • Proven literacy in ICT applications especially on Enterprise Resource Planning (ERP)
  • Shown merit and ability as reflected in work performance

Core Competencies

  • Good verbal and written communication skills
  • Good analytical skills
  • Ability to interpret policy, procedure and data
  • Good interpersonal skills
  • Good negotiation skills
  • Creativity and innovation
  • Supervisory skills
  • Guidance and counselling skills

How to Apply

Interested and eligible candidates are hereby invited to submit their application (2 copies) to be delivered by hand/ courier quoting the Job Reference on both the envelope and cover letter.

Enclose a detailed and up-to-date Curriculum Vitae, indicating your current remuneration, reliable daytime telephone contacts together with copies of your academic and professional certificates, testimonials and National Identity card/ Valid Passport.

You should also provide names of three (3) referees who must be familiar with your previous work experience indicating their telephone and email address.

Applications should be addressed to:

The Director/CEO

Kenya National Library Service

Maktaba Kuu Building – 5th Floor

Ngong Road, Community Area

P.O Box 30573-00100


So as to reach the office not later than 7th March, 2023 at 5: 00p.m East African time.


Knls Board is an equal opportunity employer, Persons with Disabilities, Youth, Persons from Marginalized groups and Minority communities who meet the requirements of the advertised job vacancies are encouraged to apply.

Only shortlisted candidates will be contacted and upon being successful and granted an offer of employment, successful candidates MUST present clearances and satisfy the requirements of chapter six of the Constitution of Kenya 2010 by providing copies of the following:

  1. Tax compliance certificate from Kenya Revenue Authority (KRA)
  2.  Certificate of good conduct from the Directorate of Criminal Investigation (DCI)
  3.  Clearance certificate from Higher Education Loans Board (HELB)
  4.  Clearance form from the Ethics and Anti-Corruption Commission (EACC)
  5.  Clearance certificate from Credit Reference Bureau (CRB)

It is a criminal offence for any applicant to provide false information and documents in the job application.

Any form of canvassing will lead to automatic disqualification.

The Board does not charge or ask for any money at any stage of the recruitment process.



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